Everything you need to govern executive time
Cadence is infrastructure for executives and their EAs. AI-powered daily planning, structured workflows, strategic alignment tracking, and reporting that shows where time goes.
Good morning. Today is heavily weighted toward Q2 planning with 3 strategic alignment meetings. Protect the 14:00–16:00 focus window for the board paper draft. Risk: Decision backlog growing — 4 unresolved decisions from Monday.
AI-Powered Daily Planning
Every morning, Cadence creates a time-blocked daily plan based on your calendar, work items, and strategic drivers. Your plan is ready before your first meeting.
- AI creates a time-blocked schedule against your real calendar, filling gaps with top-priority work items
- Effort estimates predict how long tasks take based on type, complexity, and your past patterns
- Risk scoring shows items at risk of slipping before problems grow
- One-click accept or adjust — review the plan in seconds
Executive + EA Workflow
A structured plan lifecycle replaces coordination by email and chat. Your EA proposes, you approve. Every handoff is explicit, every status is clear.
- Five stages: Draft, Proposed, Approved, Active, Closed — each with clear ownership and transitions
- Multi-executive support lets EAs manage multiple leaders from one workspace
- Real-time status gives executive and EA a shared view of today's priorities and progress
- Audit trail records every change, approval, and override
4 windows across 4 days
Focus Time Governance
The most important executive work happens in uninterrupted blocks. Cadence lets you declare protected focus windows and ensures the scheduling engine honours them.
- Define recurring or one-off focus windows that the planner treats as non-negotiable
- The scheduling engine routes meetings and low-priority items around protected blocks
- Focus-to-meeting ratio tracking shows how much time you spend in deep work versus calls
- Alerts tell you when focus time drops below your threshold
Calendar Integration
Cadence syncs with your existing calendars and reflects your actual commitments in real time. No migration, no duplication.
- ICS feed sync works with any calendar that supports the standard — Microsoft 365, Google Calendar, Apple Calendar
- Connect multiple calendar sources to see personal, corporate, and project calendars together
- Private events respect sensitivity flags — titles hidden, but time still blocked
- Near-real-time sync keeps your daily plan up to date
James: I've got three of five vendors scored. Should have the full matrix done by end of day tomorrow.
Priya: Once we have the shortlist, I'll schedule presentations for next week...
Meeting Transcript Processing
Meetings always produce action items. Cadence pulls them out automatically. Upload a transcript and let AI turn conversation into structured action items.
- Upload transcripts from Teams, Zoom, Otter, or plain text notes
- AI pulls out action items with type, priority, duration estimate, and assignee
- Review extracted items before they reach your plan — nothing gets added without your approval
- Recurring meeting patterns are flagged so you see which meetings consistently create too much work
Image-to-Task Extraction
Upload a photo of a whiteboard or a screenshot of an email. Cadence reads the image and turns it into structured work items.
- Photograph a whiteboard after a strategy session and capture every action without retyping
- Screenshot an email with tasks and AI parses them into structured work items
- AI vision identifies task content, assigns types and priorities, and suggests durations
- Extracted items go to your review queue — accept, edit, or skip them
Strategic Alignment
Link every work item to your annual strategic drivers. See at a glance whether your time is advancing strategy or being pulled into reactive work.
- Define annual strategic drivers with measurable KPIs to guide daily planning
- Link work items to drivers — decisions, briefings, reviews, tasks all map to strategy
- Alignment dashboard shows what percentage of your time connects to each driver
- Drift detection alerts you when unlinked work starts to dominate your schedule
Reporting & Analytics
See where executive time goes: how much aligns to strategy, carry-forward patterns, capacity constraints. Cadence provides the data you need to make structural changes, not just daily adjustments.
- Time allocation reports show how hours break across categories, types, and strategic drivers
- Time hog detection flags recurring items that consume effort without matching their strategic value
- Carry-forward analysis shows which items consistently slip, revealing capacity or prioritisation issues
- Capacity forecasting and PDF export let you plan ahead and share insights with stakeholders
Operating at 91% capacity. 2 items may not fit today.
Consider deferring low-priority items to tomorrow.
Only 1.5h of focus time remaining this week.
Block Friday afternoon for deep work.
73% alignment — within acceptable range.
No action required. Review next week.
6 items carried forward 3+ times.
Prioritise or archive stale items.
4 decisions pending for 5+ days.
Schedule decision sprint this afternoon.
Meeting ratio at 31% — healthy.
No action required. Within target range.
Risk Detection
Cadence monitors six risk dimensions and alerts you before problems build up: capacity overload, focus time erosion, strategic drift, and more.
- Capacity overload alerts fire when committed hours exceed available time
- Focus time deficit and meeting overload warnings track whether deep work is being crowded out
- Strategic drift detection warns when unlinked or low-alignment work exceeds your threshold
- Carry-forward and decision backlog risks highlight items that are stuck or blocking other work
Native Apps & Widgets
Cadence runs as a native app on macOS, plus a web app, with a native Windows app coming soon. Fast, focused, and always accessible.
- Web application for full access from any browser
- Native macOS app for a fast desktop experience with system notifications
- macOS widgets showing your daily plan, next focus block, and risk status
- Native Windows app coming soon, and AI assistant integration
What's on my schedule for tomorrow?
Add a follow-up with James about the vendor decision, high priority, 30 minutes
Added to Friday's plan at 15:30.
AI Assistant Integration
Cadence includes a Model Context Protocol (MCP) server that connects your executive workspace to AI assistants like Claude. Ask your AI to check your schedule, add work items, or flag risks. It has full context from your Cadence plan.
- MCP server connects Cadence to Claude and other compatible AI assistants
- Query your schedule, work items, and strategic drivers through conversation
- Create and update work items from your AI assistant without switching apps
- Your AI reads your plan so it can give you useful answers about your schedule and priorities
See it in action.
Cadence is built for how executives actually work. Try it free and see structured daily planning, strategic alignment, and focus time governance in your first week.
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